- Click Monitor.
- Under Fleet Admin, click on Assets.
- Select the specific asset by clicking the link in the asset description column.
- Click the Service history tab.
- Click the Add entry button:
- Complete the relevant fields. (Fields marked with a red asterisk are compulsory):
- Service Date - select the service date on the calendar. The calendar displays the current date/time. Click the arrows to select a different month.
- Odometer - Type the Odometer reading at the time of the service. If required click on the down facing arrow next to the field name to change the unit of measurement.
- Engine hours - This is the engine hours captured with the last service transaction.
- Reference - This is the invoice number or any other number associated with the service. If you do not have a number, type "NA" or "none".
- Transaction amount - This is the cost of the service. If the service took place in a country other than where the asset is based, click on the down facing arrow next to the field name to change the monetary unit.
- Exchange Rate - Is displayed if the service took place in another country and is the exchange rate at the time of the service.
- Base Currency - Is displayed if the service took place in another country and is the currency configured for the organisation.
- Notes - Enter any notes pertaining to the service.
- Click Save.
The next service due odometer field is populated with the odometer value. If a service reminder has been created, the odometer value will reflect this.
Service Interval Calculations
Odometer: Entered Odo for this service plus service interval on distance e.g. asset is serviced at 14 000 km and service interval is 15 000 km. Next service due for Odo is 29 000 km.
Service date: Entered service date plus service interval on duration. e.g. asset is serviced on 21/12/2019 and service interval is 12 months, next service date is 21/12/2020
Engine hours: If engine hours is set up in the config for this asset, we can do service reminders on engine hours. Entered engine hours for this service plus service interval on engine hours e.g. vehicle is serviced at 5000 engine hours and service interval is 1000 engine hours. Next service due for engine hours is 6000 km.