Permission: You will need permission to Organization settings - Additional asset detail.
Additional asset detail fields can be added to the asset details page in Fleet Admin. These details are visible on the asset details page as well as the Asset list report when selecting the "Additional Asset details" optional column.
You can add up to 20 additional asset detail fields.
- Click Manage.
- Under Operations, click Organization settings.
- Click on the Additional asset details tab.
- Click on Add.
- Check the box if the field will be required, meaning it will be mandatory to complete when entering the asset information before you can save.
- Enter the new field name (label), e.g. asset manufacturer.
- Enter an optional field description if necessary (this will be displayed as small text below the additional detail field on the Asset details page and helps to guide users on the input format or information that needs to be entered).
- Click the checkmark to save the new field.
- Once you have added all the field labels, click Save.
You will see your fields displayed on the Assets details page under the additional assets details section.
Editing existing field labels
- Open the additional field details screen as described above.
- Click the edit icon next to the relevant field.
- Make the required changes.
- Click Update.
- Click Save.
- You will be notified if you are making changes to a field with data captured against it.
Changing the field label only changes the name of the field that is displayed to the user on the screen and does not change any of the data that has been captured against it on the Asset details page. Therefore note that changing the field label to have a different meaning will cause a discrepancy between the label and the data captured against it.
Please note: When required fields are added to an existing organization, users will only need to add the additional required information for existing assets upon editing the existing asset. New assets added to the system following the creation of required fields will need to have the required fields completed.
Remove existing field labels
- Open the additional field details screen as described above.
- Click the remove icon next to the relevant field.
- Click Remove to confirm. Please note: Removing this field label will remove all associated data captured in the relevant asset data field for all assets.
